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How IRS Form 8868 Helps Tax-Exempt Organizations File At The Last Minute

This is a guest post by Ariel Black, Content Marketing Manager for SPAN Enterprises.

If your organization is required to file by the July Form 990 deadline and needs more time to file 990 online, your best bet for avoiding IRS penalties is to file a tax extension. You may have recently asked yourself, “When is Form 990 due?” With today being the last day to e-file IRS Form 8868, here is how to file the Form 990 extension before it is too late.

How IRS Form 8868 Helps Tax-Exempt Organizations File At The Last Minute

Despite the reason for needing additional time, the IRS will automatically grant you a six-month
extension of time to file IRS Form 990, your nonprofit tax return. Also, the application process is quick, easy, and you will likely receive approval within the hour.

IRS Form 8868 Nonprofit Tax Return Extension

If you need more time to file IRS Form 990, ExpressExtension has your back. You can use our quick and easy e-filing guide to instantly file an IRS Form 990 extension, the Exempt Organization Tax Extension Form! Zero hassle involved, simply follow our step-by-step instructions to transmit this form directly to the IRS.

The Form 990 extension due date for tax-exempt organizations with a fiscal tax year that starts in March, is July 15th. Since the 15th of this month fell on a Sunday, you have until midnight of July 16 to file a Form 990 or IRS Form 8868 extension.

What Happens If I Fail To File?

So, what happens if you don’t file your IRS Form 990? If you fail to file or submit your form late, there is a $20 penalty per-day up to $10,000 or five percent of your organization total gross receipts.

Sounds like a big mess, right?... Moral of the story --- you need to e-file a Form 990 extension using IRS Form 8868 by midnight. That’s all I am going to say.

E-file IRS Form 8868 Online

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How To File By the July Form 990 Deadline

We are almost halfway through another month which means a new Form 990 deadline is right around the corner. Exempt organizations with a fiscal tax year starting in March must file IRS Form 990 by the July 15 deadline. However, with July 15 falling on a Sunday this year, you technically have until Monday, July 16 to file your IRS Form 990. Woot woot! \o.o/ Let’s review how to file by the July Form 990 deadline to keep your organization in good standing with the IRS.

How To File By the July Form 990 Deadline

Select The Correct Form 990

There are four types of 990 Forms that exempt-organizations can file. Here’s a super quick guide on the IRS Form 990 Series to help you determine which 990 form to file:

Form 990:

If your tax-exempt organization’s gross receipts are greater than $200,000 and your total assets (art, historical pieces, etc.) are greater than $500,000 then this is the form you are searching for.

Form 990-EZ:

If your charitable organization’s gross receipts were less than $200,000, and your total assets are less than $500,000 you will need to file Form 990-EZ.

Form 990-N:

If your organization’s gross receipts for the previous fiscal year were less than $50,000, then this form is for you. This one is actually very different from the other types and is referred to as an e-Postcard.

Form 990-PF:

Form 990-PF is filed by Exempt & Taxable Private Foundations as well as Non-exempt Charitable Trusts which the IRS treats as private foundations.

IRS Form 990 E-filing Checklist

Before completing your organization’s Form 990, take a moment to locate and organize all your necessary tax-related information to make the filing process easier and less time-consuming.
Depending on which Form 990 you must file, a variety of information will need to be provided:

Information Needed To File Form 990-N
  • Employer Identification Number
  • Legal Name
  • Fiscal year period
  • Principal Officer
  • Current Address
  • Gross Receipts under $50,000
Information Needed To File Form 990/990-EZ/990-PF
  • EIN
  • Legal Name
  • Fiscal year period
  • Current Address
  • Contact number
  • Exemption type
  • List of Officers and Key Employees
  • Prior year return
  • Contributions for the past 5 years
  • Other Revenue details
  • Expenses
  • Investment Income details
  • Numbers of Employees, Contractors & Volunteers
  • Organization’s Mission
  • Accomplishments for the year (Grants Paid, Projects finished, etc.)
  • Donor Advised Fund Information
  • Endowment Funds Information
  • Assets
             (Art, Historical treasures, etc.)
  • Policies
  • Details of Activities
  • (Political, lobbying, foreign transactions, etc.)
  • Related organization

How To File Form 990





Now that you know how to file by the July Form 990 deadline, file online using ExpressTaxExempt’s self-guided filing process. We assist tax-exempt and nonprofit organizations by providing automatic schedules and worksheets, 100% US-based customer support, prior year filings, and more! Register today and let us help you stay in good standing with the IRS.

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Tips You Need to Know About Fundraising For Nonprofits

Fundraising for your nonprofit can be exciting and rewarding, especially if you have an inside scoop on how to take your fundraising efforts to the next level. We have gathered some simple tips you need to know about fundraising for nonprofits. 

Tips You Need to Know About Fundraising For Nonprofits


Set Goals & Deadlines

The first step you should take when planning a fundraiser is to set your goals and deadlines to reach them more quickly. Before reaching out to potential donors for their support, be sure to determine the amount you are attempting to raise, and when you need it by. Give donors just enough time to donate, but not too much time. Typically, a sense of urgency helps raise more money in a quicker amount of time.

Know Your Audience

Knowing your audience plays a significant part in the success of any fundraising effort. Nonprofits who understand their audience tend to raise more money than those who do not.

Engage With Donors

Forming a good relationship with a donor can benefit your nonprofit organization significantly and allow you to help even more people in your community by engaging with donors. To learn about how to engage with donors, click here.

Host a Fundraiser

Fundraising events are a great opportunity to network with current and potential donors as well as the community face-to-face. With many unique ways to fundraise for your nonprofit, you can easily find the perfect fundraiser that your audience would enjoy.

Provide Convenient Donation Methods

As a nonprofit organization, it is critical to invest in convenient donation methods for your donors. Transitioning from traditional to online fundraising is more straightforward than you might think. It will increase your donor base from just the local community to national.

Thank Your Donors

“Thank You” goes a long way! Be sure to thank your donors for their contribution briefly and compellingly. This can be done via email or letter and should be sent soon after their contribution has been received.

Show The Impact Made

Once you have completed your fundraiser, don’t just move on to the next project. Donors like to see the positive effects of their contributions. Show the impact your nonprofit organization made with the proceeds of the fundraiser and also increase your chances of future donations.

A Helping Hand

Be sure to save those receipts when planning a fundraising event and know that ExpressTaxExempt is always here to be a consistent resource to you and your organization for all things tax exempt!

Visit our website for any tax forms that your tax-exempt organization may need throughout this year and save even more when you e-file with our recently reduced filing rates!

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How To Communicate Fundraising for Nonprofits

The summer is in full force which means it is prime time to start fundraising for nonprofits that will support the financial needs for the year. The support of your nonprofit fundraising depends heavily on how well you communicate your efforts through written, verbal, or visual communication methods. Today we will cover how to communicate fundraising for nonprofits to help your organization reach its goal.

How To Communicate Fundraising for Nonprofits

The message you send to donors can easily affect the decision-making process. Here are some tips that help with communicating fundraising for nonprofits:

1) Know Your Audience

Before you send anything to your potential donors, make sure you have a strong understanding of your audience so you can send the right message. Determine the demographic that you want to reach and find out what your audience responds to best.

Once you learn about your audience, compelling them is much easier. Remember to keep tone, language, jargon, etc. in mind as you start crafting your message(s).

2) Know Your Goal

It’s almost impossible to reach any goal when you don’t know what it is. Set your goal early on in the planning process so you can effectively incorporate it in your communications and strategy.

3) Keep Text Brief

Effective communication does not equate to extensive text. When writing your message, be sure to share enough information to inform the reader, grab their attention, and compel them to support your fundraising efforts. If your message is too long, you could lose the reader’s interest or even their support.

4) Personalize the Message

Always keep your target audience in mind when writing and make a personal connection. Readers that feel connected tend to give more easily! You would never write the same message for a millennial as you would your elderly audience.

5) Be Consistent

Once you have established a tone for your messaging, stick with it! Readers like consistency and will get the message you are trying send. This will not only cut down on the time you spend preparing additional messages but will also save your marketing budget major moola.

6) Avoid using Jargon

Nonprofit organizations and professionals tend to have industry-specific jargon that isn't used in our daily vocabulary. Avoid using this jargon when communicating with your audience, because nine times out of ten they won’t have a clue what you are trying to imply. When your audience doesn’t understand they are more likely to skip the call to action and move on. As much as you wish they would simply ask, this is likely not the case.

7) Prompt Communication  

Give your readers an adequate amount of time to donate towards your fundraising efforts. If you wait until the last-minute to correspond with them, they will be more inclined not to give or simply “catch you next time,” which usually never comes around.

Set deadlines for when you want to send correspondence and stick to them. The more time you give the reader, the more support you may receive!

Next Steps

Once you have communicated your charity fundraising and collected donations to support the mission of your organization, be sure to keep a record of all donations for your annual IRS Form 990 filing.

ExpressTaxExempt is here for your nonprofit with all of its tax filing needs. You are in the business of helping others, now let us help you! Create a free account today and get back to making a difference in the lives of others.


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How To Appeal To Millennials And Get The Best Results

Millennials seem to be the “hot topic” for many of today’s conversations. Society is constantly trying to figure us out and come up with a way to connect with us. As a millennial who is involved in the nonprofit sector, I have noticed that many organizations struggle to attract and maintain millennials on a long-term basis for donating their time and/or money.

Since we aim to help organizations like yours, today we will learn how to appeal to millennials and get the best results.

How To Appeal To Millennials And Get The Best Results


Build Trust...Then Make The Impact

Trust is a MAJOR thing when it comes to millennials! If we don’t trust you, forget about us donating to your cause.

We don’t care for fake news. 👀 It is best, to be honest with us and state the facts because we tend to do our research. Before we donate to an organization, we will run it by our family and friends, see what others have to say about it, and then give our support. Focus your marketing efforts on building trust and use conversational language so we can connect with you.

Tip: Show examples of the awesome work your organization does for the community and/or around the world, so we know where and what the money we donate go towards.

Maintain a Relationship Through Social Media

The social media trend is still alive and well. Millions of millennials stay connected and become aware of organizations through social media outlets. Once you’ve gained our trust, maintain a relationship with us (outside of the typical monthly newsletter or annual report). Make it possible for us to stay up to date with your organization’s social media pages or through your weekly blog(s).

Tip: Focus on only one or two social channels and two to four blog posts per month. It’s better to do less and do it well than to spread yourself too thin.

Update Your Website

Let’s admit it; there is nothing worse than clicking on a website that takes forever to load or looks like it hasn’t been touched since millennials were born. *laughing emoji* Invest in a modern and reliable website and update it frequently with news about to your organization. Also, include an online giving tab that allows potential donors to donate to your cause conveniently.

Tip:  Check out The Best Way To Encourage Online Giving to learn more about attracting more online givers.

Take advantage of simple, yet impactful tips and receive a fresh wind of new volunteers and donors that will help support the great cause your organization makes each day/week/year. As you make a difference in the lives of those you touch, don’t forget to file your annual Form 990 with ExpressTaxExempt and stay compliant with the IRS.

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What You Need To Know About Filing For Exempt Status With The IRS

As a non-profit organization, it is imperative that you file and maintain your tax-exempt status with the IRS. Since filing for your tax-exemption status is a detailed process we are sure you have a few questions. To avoid spending hours searching for accurate information, we have researched for you, so here is everything you need to know about filing for your tax-exemption status.

What You Need To Know About Filing For Exempt Status With The IRS

Here are the top seven questions most nonprofit leaders have when it comes to filing for exemption status. All information shared has been provided directly from the Internal Revenue Service at www.irs.gov:


1) Nonprofit and Tax-Exempt Status...Is There a Difference?

Nonprofit status is a state law concept. Nonprofit status may make an organization eligible for specific benefits, such as state sales, property and income tax exemptions. Although most federal tax-exempt organizations are nonprofit organizations, organizing as a nonprofit organization at the state level does not automatically grant the organization exemption from federal income tax.

To qualify as exempt from federal income tax, an organization must meet requirements outlined by the Internal Revenue Code.

2) How Can My Organization Be Recognized as Tax-Exempt?

To be recognized as exempt from federal income taxation, most organizations are required to apply for recognition of exemption. For section 501(c)(3) organizations, the law provides only limited exceptions to this requirement.

Applying for recognition of exemption results in formal IRS recognition of an organization’s status, and may be preferable for that reason.

3) What Form(s) Should I File For Exemption Status?

Most organizations must file one of the following specific Forms to receive tax-exemption status:
  • Form 1023, Application for Recognition of Exemption Under Section 501(c)(3) of the Internal Revenue Code (for charitable organizations; see instructions)
  • Form 1024-A, Application for Recognition of Exemption Under Section 501(c)(4) of the Internal Revenue Code (instructions)
  • Form 1024, Application for Recognition of Exemption Under Section 501(a) (instructions).
Click here to find out which application your organization is required to submit.

4) Where Should Exemption Applications Be Sent?

Send your completed exemption application to the address stated in the instructions to the application form:

Internal Revenue Service
P.O. Box 12192
Covington, KY  41012-0192

Express mail or a delivery service address:

Internal Revenue Service
201 West Rivercenter Blvd.
Attn: Extracting Stop 312
Covington, KY 41011

5) Can My Application Be Expedited?

Generally, applications are processed in the order received by the IRS. Sometimes, however, the IRS will expedite the application process for valid, compelling, and legitimate reasons.

A request for expedited processing must be made in writing and must fully explain the reason. Reference Expedited Application Processing for more information.

6) Is it Required That My Organization Has a Tax-Exempt Number?

No, unlike some states that issue numbers to organizations to indicate that these organizations are exempt from state sales taxes, the IRS does not issue numbers specifically for exempt organizations. While the IRS does issue Employer Identification Numbers (EINs), these are merely a unique identifier, similar to a Social Security number.

Applying for and receiving an EIN does not indicate an organization's tax status; however, your organization needs an EIN to apply for tax exemption.

7) Do Government Entities Need To Apply For Exemption?

Most state and local government entities are not required to pay federal income tax. For non-tax reasons, though, government entities are sometimes asked to provide a tax-exempt number or determination letter to prove their status as a tax-exempt organization.

State and local governments are not required to apply for this exempt status, however. As discussed in ‘Affirmation of Your Tax-Exempt Status,’ the IRS will issue a letter describing the tax status of government entities. Most organizations and individuals will accept this letter as the substantiation that they need. No application is required, and no fee is associated with this letter.


Now that you have what you need to know about filing for exemption status be sure to sign up for your free ExpressTaxExempt account to handle all of your Form 990 tax filing needs! Sign up today and maintain tax compliance with ease!

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How to Keep Your Tax-Exempt Status by Filing IRS Form 990

How to Keep Your Tax-Exempt Status by Filing IRS Form 990

Today is another IRS Form 990 deadline day! If your organization operates on a fiscal tax year that begins on February 1 and ends on January 31, you are required to file IRS Form 990 by today, June 15. You have until midnight to submit this form or extension Form 8868 to receive additional time to file.

Well the clock is ticking and time is running out, so let’s discuss how to file at the last minute and meet the June 15 deadline.

How to Keep Your Tax-Exempt Status by Filing IRS Form 990

The first step in meeting the June 15 deadline is to know which 990 Form your organization is required to file. There are four Forms that make up the Form 990 Series and we would hate for you to waste your time and file the wrong one. Here is a brief summary of each nonprofit IRS Form, simply select the one that best fits your organization: 

Nonprofit Form 990 Series

How to Keep Your Tax-Exempt Status by Filing IRS Form 990

Click here to find out what information your nonprofit organization needs to have to file these forms.

How To File IRS Form 990



Need More Time To File? We’ve Got You Covered!

If you need more time to file Form 990 or want to take your time completing the Form, that’s okay! You can quickly file Form 8868 for an automatic 6-month extension!

Form 8868 is used by nonprofit groups, charities, and other tax-exempt organizations to get an extension of time to file their federal tax return.

Filing this form with us by your Form 990 deadline will result in a 6-month extension of time to file your Form 990 and avoid IRS penalties. But don’t delay, you must file your IRS Form 8868 tax extension today in order to get the automatic 6-month extension.

The Easiest Way to File

ExpressTaxExempt eliminates the worry about missing your Form 990 filing deadline! With our simple, interview style e-filing process, you can complete your form and instantly transmit it directly to the IRS.

We offer easy e-filing for Form 990 Series returns (Form 990, Form 990-N (e-Postcard), Form 990-EZ, and Form 990-PF) so you can quickly file the correct 990 Form for your organization. For more information on e-filing pricing, click here.

Follow the simple step-by-step guide to create your free account, enter basic information about your organization, complete the form interview, review your information and audit report, pay for your form, and transmit it directly to the IRS. The entire process is completed in 5 simple steps!



E-File Form 990 Today!






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Everything You Need To Meet the June 15th Deadline 🙌🏾

This is a guest post from TaxBandits, an Authorized IRS e-file solution designed to handle the needs of tax-exempt organizations and small businesses.

Can you believe it has almost been a month since the big nonprofit tax return Form 990 deadline on May 15! This was the nonprofit tax return deadline for those nonprofits who operate on a typical calendar tax year.  However, if your organization operates on a fiscal tax year starting in February your IRS Form 990 is due June 15th! Hint hint; nudge nudge; that is THIS Friday. 😧  


So to help those of you still needing to file, we wanted to share everything you need to meet the June 15th deadline. 

Everything You Need To Meet The June 15th Deadline 

What is Form 990?

IRS Form 990 is the annual financial and informational return filed by all tax-exempt nonprofit and charitable organizations. Your organization's type and financial situation will decide which nonprofit tax return Form 990 you will file.

There are four types of 990 Forms in the Form 990 Series. Select and e-file the appropriate nonprofit tax return Form 990 based on the following requirements:

Form 990-N (e-Postcard) - For organizations reporting gross receipts less than $50,000

Form 990-EZ (Short Form) - For organizations reporting gross receipts less than $200,000 and total assets less than $500,000

Form 990 (Long Form) - For organizations reporting gross receipts equal to or greater than $200,000 and total assets equal to or greater than $500,000

Form 990-PF - For organizations identifying as an exempt private foundation, taxable private foundation, or a nonexempt charitable trust treated as a private foundation.

Preparing For The June 15 Deadline


Have Necessary Documents on Hand

Before filing your organization’s 990 Form, make sure you have located and organized all your required information. Trust me, being organized will make this process so much easier and less time-consuming.

Depending on which Form 990 you are required to file, you may have to report various details such as revenue and expense amounts, program services, a list of employees, financial statements, governance and more.

Know What Information You Need

Well since we’re on the topic of required information let’s go ahead to get to it. Here’s what you will need when you file your 990 Form with TaxBandits:

Information Needed To File Form 990-N
  • Employer Identification Number
  • Legal Name
  • Fiscal year period
  • Principal Officer
  • Current Address
  • Gross Receipts under $50,000
Information Needed To File Form 990/990-EZ/990-PF
  • EIN
  • Legal Name
  • Fiscal year period
  • Current Address
  • Contact number
  • Exemption type
  • List of Officers and Key Employees
  • Prior year return
  • Contributions for the past 5 years
  • Other Revenue details
  • Expenses
  • Investment Income details
  • Numbers of Employees, Contractors & Volunteers
  • Organization’s Mission
  • Accomplishments for the year (Grants Paid, Projects finished, etc.)
  • Donor Advised Fund Information
  • Endowment Funds Information
  • Assets (Art, Historical treasures, etc.)
  • Policies
  • Details of Activities
    (Political, lobbying, foreign transactions, etc.)
  • Related organizations


The Comprehensive Guide To Filing Form 990

Now that you know how to prepare your IRS Form 990 you can easily file with the help of TaxBandits. We support your organization by providing a simplified, interview style filing process, automatic schedules and worksheets, retransmit rejected returns for free, support prior year filing and more!

Be sure to check out The Comprehensive Guide To Filing A 990 Tax Form For Your Nonprofit; a great resource which gives you everything you need to know about IRS Form 990 and how to file it!

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How To Make Your Non-Profit Board Meeting Engaging

Nonproft group meeting
Building your non-profit organization takes time, dedication, commitment, and a great team to support it.

Once you’ve built your team of volunteers and supporters, it is important to meet to discuss the various aspects of your organization. However, while meetings are beneficial to an organization’s growth, they can become ineffective if not run correctly.

Today, we will learn how to make your non-profit board meeting engaging.

How To Make Your Non-Profit Board Meeting Engaging


1. Have a Purpose To Meet

There’s nothing worse than gathering your team for a meeting that has no real purpose. Meet only when necessary. If you don’t, your team will become uninterested and disengaged because they feel their time is being wasted. If what you want to discuss can be accomplished in a simple email do so your team will thank you for it.

2. Know Who To Invite

Unless you’re having a “Come to Jesus Meeting” that requires your whole team meetings should involve only those who are directly related to the topic. Determine what needs to be discussed and invite the necessary members of your team to keep the meeting brief and productive.

Note: Authority figures within your nonprofit organization must be present when major decisions are made. 

3. Create an Agenda & Send in Advance

I can’t emphasize enough how beneficial a preplanned agenda can be for keeping your meetings quick and concise. Every meeting should have an agenda with clear objectives and a time frame for discussion. You should include an explanation of how each topic up for discussion and how you will be taking suggestions. This will help your team fully understand the conversation and improve the productivity of your meeting. 

4. Keep Attendees Engaged

Make your meetings meaningful and engaging by keeping things going at a brisk pace, but allow enough time for a thorough discussion. Call on your members by name when their participation is needed. Vague discussions lead to vague responses. Have everyone look at the same document throughout the meeting to keep them involved and ask for feedback.

5. Provide a Closing Summary at the End of Each Meeting

Keep your team on the same page before you leave each meeting by doing a quick summary of the discussion and decisions made. Allocating 5 minutes at the end of your meeting for this summary will ensure shared understanding and clear commitments.

Bonus Tip: End the Meeting Early If You’re All Done! Never waste people’s time. If you waste theirs they will waste yours.
Now that you know how to make your meetings super-efficient, don’t forget to file your annual 990 Forms with ExpressTaxExempt. If your organization operates on a fiscal tax year starting in February your IRS Form 990 is due this Friday, June 15th.
Successful Nonprofit meeting which was engaging for board members


ExpressTaxExempt helps you remain tax exempt and free from IRS penalties. Create an account or sign in today to handle your nonprofit organization’s tax filing needs.

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How To Determine When To Engage With Non-Profit Donors

Non-profit leader learning how to determine when engage with non-profit donors
We all know that donations from generous individuals help sustain the mission of non-profit organizations. Throughout the year you find yourself promoting your non-profit through numerous emails, phone calls, social media posts, and more to receive donations. Once you’ve attracted a donor and received donations, when is the perfect time to follow up with them?

Today, we will answer the questions you’ve always had and will learn more about how to determine when to engage with donors.

How To Determine When To Engage With Non-Profit Donors

First-time and recurring donors want to know that you appreciate their contribution to your non-profit. While “thank you” goes a long way, there is a strategy that should go behind when to say it. Here is some insight on the best time to engage with your donors.

Prepare to Engage

As always, preparation is key to anything. Before you engage with a donor, it is essential to have a way to receive, track, and manage their information so you can maintain a positive donor relationship to foster continuous support.

Create a Donor Management System. This is a database where you will store all donor and gift information such as the date and time of the donation, the donor’s name, address and zip code. You can refer back to this information as needed to help customize donor communications in the future which will lead to recurring contributions.

Tip: Save this documentation and upload to a secure drive online. Once you create this database you will not want to lose it...trust me!


Same Day [Online Donation]

Express your gratitude immediately. 

When receiving an online donation, it is best to share your appreciation with a follow-up page as soon as the donor has finished the transaction.

The Following Day

Be sure to thank your donors for their contributions in a brief, yet compelling, email by the following day.

A great way to utilize your donor management system is to initiate this email after the donor's first gift automatically. Feel free to mention the campaign or project that their contribution will be supporting and attach a receipt for their records.

Note: This email should be sent from the director of the organization or a very well-known staff member that does well with maintaining donor relationships.

Within Four to Seven Business Days

An extra “thank you” never hurt, right? After a few days have passed, reinforce your gratitude with a heartfelt follow-up. This can be done via email or by letter. Take time to reiterate your appreciation and welcome them to your support team. Sharing an impactful story is always a plus!

Engaging with your donors is simple, easy, and rewarding! With so many ways to encourage giving, ExpressTaxExempt and our sister product TaxBandits are here to empower your nonprofit and be a helping hand with your nonprofit tax filing needs. You are in the business of helping others, now let us help you! Create a free account today and get back to making a difference in your community.

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Frequently Asked Questions

Find answers related to e-filing IRS Form 990, 990-EZ, 990-PF, 990-N (e-Postcard), Form 1120-POL and Extension Form 8868 with our Frequently Asked Questions.

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